National Council AGM

Ohakea 2019

Notice is hereby given that the Air Training Corps Association of New Zealand Inc. 2019 National Council AGM will be held at RNZAF Base Ohakea on the 18th of May commencing at 8.30am.

Nominations for Officers to be elected

The nominations for Officers to be elected are:


The agenda for the meeting will be published later over the weekend 4/5 May. 

Special Resolution

The following Special Resolution will be included in the agenda for the National Council AGM:

Special Resolution – Requiring 75% of those present and eligible to vote

To consider, and if thought fit, to pass the following resolution:

That the definition in the Constitution of a Branch of the Association which currently reads:

“Branch” means the Parent Support Committee established by the National Council to administer the needs of an ATC Squadron or unit.

Be amended to read:

“Branch” means the body appointed pursuant to this constitution to provide support to a designated ATC Squadron or unit.


The current definition is not consistent with Clause 7.9 of the Constitution which provides more detail about the establishment of a Branch.

There is no provision in the Constitution enabling or requiring Branches to be responsible for administering the needs of ATC Squadrons or units.


The proposed definition is constructed along the same lines as the definition of the National Council which reads: “National Council” means the body appointed pursuant to this constitution to enact Rules and approve policies for the Association.

Accommodation and Transport

RNZAF Base Ohakea have reserved 50 rooms on Base for our National Council AGM attendees.  This is the maximum the Base can make available to us.

For those of you flying into and out of Palmerston North transport is being provided as follows:

Friday departing Palmerston North following the arrival of NZ5103 at 0930 - 7 pax

Friday departing Palmerston North following the arrival of JQ383 at 1135 - 5 pax

Friday departing Palmerston North following the arrival of NZ5123 at 2010 - 3 pax

Saturday departing Ohakea to check in at 1930 - 1 pax

Sunday departing Ohakea Officers Mess at 0730

As of 0900 Friday the 10th of May RNZAF Base Ohakea have been advised of our accommodation needs so no further RNZAF accommodation bookings will be possible.  Delegates and Observers who have not already completed an Accommodation and Travel Requrements form may still attend the National Council AGM but will need to make their own accommodation arrangements.  In order to get onto the Base it will be necessary to have security clearance.  To facilitate this please email the General Secretary with your name, address and contact phone number.

Districts and Branches may each send one Delegate and one or more Observers. 

Transport Subsidy

As agreed at the last National Council AGM, the 2018 Branch Contact Grant of $12,250 will be available to support travel to the meeting this year for one representative from each District and each Branch on a pro rata basis.
Posted 15 April 2019

Resource Documents
Updated 13 May 2019

Minutes of the National Council AGM 2018

Agenda for the National Council AGM 2019

Accounts Rules - You can find a small compilation of our own accounts Rules here.  These need to be understood in conjunction with the Rules that follow on from the Financial Reporting Act 2013 as some of these Rules are more restrictive than our own Rules.

Standing Orders - A copy of the Standing Orders for meeting conduct can be found here.

RNZAF Base Ohakea Officers Mess Dress Standards - A copy of the dress standards can be found here.  Please ensure your attire complies with the standards.

Reports and Messages

Updated 17 May 2019 1810

The President's report can be found here.

The Commandant's report can be found here.

ATCANZ Performance Report for the 2018 Financial Year.  A copy of the Performance Report can be found here.  Please note that this has been Reviewed in accordance with the requirements of the Financial Reporting Act.

The budget for the 2020 year can be found here.

A copy of the auditor's Analytical Review questions and our answers can be found here.

The report from the CFI of the National Aviation Course can be found here.